AI powered Workflow automation

Connect people and AI in a cohesive workflow

We bridge the gaps in your system landscape to turn disconnected teams and AI agents into a cohesive business working towards a single goal. Our AI integrated workflow automation platform is built for complex organizations with multiple teams, partners and stakeholders.

Get in touch →
A graphic showing project overviews, campaign calendars, print actions and asset comments accessible within a single dashboard.

Everything between project kick-off and the final result in one worflow

Plan

Build

Approve

Execute

Report

Dashboard interface for Fall-27 workspace showing metrics for Planned Promotions (1506), Campaigns (132), Approvals (3844), Products (104), and Offers (13171). A table lists future campaigns with status, campaign name, market, media type, season, and week, including entries like 'Square Allocation' and 'Ready for products' for markets Sweden and Denmark. Below, an October 2027 calendar displays highlighted date ranges, and a colored bar chart depicts campaigns per month from January to December with varying counts.
AI-powered project intake & onboarding
Replace email chasing and unstructured files with a  central hub for assets, documents and data.
Automate data & product onboarding
Easily see what's going on across all teams and projets and make better decisions.
Fast-track your projects with briefs & estimates
Get a complete overview of incoming requests, total cost, and which teams are available before you start a project.
Dashboard interface showing a project management table with columns for Brief ID, Brief Name, Client, Account Manager, Release Date, and Status, listing multiple projects with statuses like Approved with Comments, In Progress, Review, and Draft.
Build automated workflows with conditional triggers
Automated workflows & conditional triggers make it easy to ensure that deadlines are met.
Automate task assignment & scope definition
Automatically assign tasks based on business processes, and define the scope and requirements of projects.
Track, approve & report in one project management system
Get a better overview of project status and eliminate the need for tracking KPIs and milestones in different spreadsheets.
Side-by-side comparison view of two versions of a headphone campaign layout, showing black headphones images with text blocks, comment markers, and a comments panel on the left and a summary panel on the right.
Automate brand & regulatory compliance checks with AI
Automatically check assets for brand inconsistencies or against necessary regulations.
Multi-format review, approval & annotations
Review & approve  video, images, text and data changes like sale prices and projects.
Compare versions 
& control version history
Compare side-by-side or with pixel overlay and maintain secure logs of decisions, comments, and approval history.
User interface of a campaign management software showing the Approvals module with a Kanban view filtered to one filter. It displays columns for statuses like New, Brief — Sign off, Brief — Approved, In production, Approval, Approved, and Closed. The Catalogue section is expanded, listing approval cards for countries including Denmark, Sweden, UK, and Germany, with item codes, approval counts, and small product images mostly blurred with some readable text like 'BUY SMART BUY BART'. The left sidebar contains navigation for Modules including Campaigns, DAM, Creative Automation, Reports, and Master Data.
Quick & easy access to assets & documents
Upload files, define properties and metadata to sort content, and use quick search and filters to find what you are looking for.
Transform existing creatives into reusable templates
Turn existing assets into templates with by linking prices, images or text as dynamic data, making it easy to generate variants on the fly.
Project & task management software with lifecycle overview
Get notifications when a task changes status or a project is delivered.
Dashboard screen titled Campaign Report showing campaign data for 2027 by region: UK with 1158 campaigns, DACH with 2439, and Scandi with 2011. It includes graphs for campaign types and campaigns per market, and tables for campaign count by type and turnover per market year-to-date, with values per type and market.
Customize and share reporting views across your organization
Build customizable reporting views to easily understand your data and results at a glance.
Have confidence in your electronic invoicing system
Automatically send invoices when projects are delivered, either partially bill them when specific parts of the work is finished, or up front.
Understand the financial health of your projects
Review figures across projects to understand KPI metrics like budget vs spend and determine burn down or monitor profitability.
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Solutions

With Encodify you get a
solution that fits your business.

Private label
Work management
promotion management

The private label management solution that eliminates delays

Manage your private label process all the way from product information and label designs to manufacturing and compliance validation.

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Manage all assets and labels in one content hub
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Ensure product content is up-to-date and accessible
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Automate validation against relevant regulations
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Connect all stakeholders and teams
Learn more→
The word 'Fleggaard' in white font on a background split horizontally with dark blue on top and red on the bottom.

Fleggaard

Business type
Retail
Locations
DK & DE
Size
13+ Markets
Annual turnover
€900+ million
“Before Encodify, we relied on email correspondence with their suppliers. It was a hassle because it was challenging to keep track of, and if mistakes or other things happened, it cost us money—and the suppliers’ trust.”
— Per Sørensen, Business Process Manager at Fleggaard

End-to-end production synchronization without friction

With Encodify you can connect upstream planning with downstream execution and financial reconciliation to eliminate the operational drag that stands in the way of high-volume output.

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Connect stakeholders with their production activities.
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Create automated triggers for task creation and notifications.
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Automate validation against brand guidelines
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Integrated proofing and AI-summarized feedback.
Learn more→
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Jellyfish

Business type
Agency
Located in
Denmark
Operates in
20+ Markets
Size
€200+ million
"Our talents lie in enabling the deployment of beautiful, fit-for-platform, global creative communications. Encodify provides the backbone for us to do this seamlessly,”
—Beth Axworthy, Global Business Development, Jellyfish

Manage double the promotions
& SKUs with half the work

A single, end-to-end environment built to orchestrate the unique complexity of retail promotion management—from campaign plans to managing product data, and omnichannel  execution.

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Shared campaign calendars & real-time margin calculations
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Automated asset production & conditional approval
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Manage product data, digital assets & pricing
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AI compliance checks & brand alignment
Learn more→
A graphic showing project overviews, campaign calendars, print actions and asset comments accessible within a single dashboard.
The word 'Fleggaard' in white font on a background split horizontally with dark blue on top and red on the bottom.

Fleggaard

Business type
Retail
Locations
DK & DE
Size
13+ Markets
Annual turnover
€900+ million
“Before Encodify, we relied on email correspondence with their suppliers. It was a hassle because it was challenging to keep track of, and if mistakes or other things happened, it cost us money—and the suppliers’ trust.”
— Per Sørensen, Business Process Manager at Fleggaard

AI brand compliance with encodify

The always-on
brand lead
that never tires and never sleeps

We bridge the gaps in your system landscape to turn disconnected teams and AI agents into a cohesive business working towards a single goal. Our AI integrated workflow automation platform is built for complex organizations with multiple teams, partners and stakeholders.

More AI features →
Smartphone displaying an image of a can labeled 'SIP Vibe CUCUMBER MINT' with a straw in it.

Creative automation with encodify

Content automation worklows that won't kill your creativity

We help you automate the boring parts of your creative processes: like  generating asset variations, and quality checks, brand guideline alignment, and documenting review and approval history. That way you can focus on being creative instead of documentation.

Learn more →
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Project & task management

Manage tasks from both humans & agents
in one place

Eliminate the need for endless spreadsheets and separated project management tools for each department or function. With Encodify you can manage the full lifecycle of complex projects and build automated workflows to ensure you always deliver without delays.

Learn more →
An example of a kanban view in a project management system

Product information management

Link product data & pricing
across all systems

Make sure  your product information is aligned across all systems and channel. With Encodify you can link your products, variants and prices directly to digital assets, documentation and contracts.

Learn more →
Illustration showing a supplier info form with fields for name, SKU, weight, location, and details. An icon of a store connects to the form with an arrow pointing down. Another arrow pointing right leads to an image of two purple shopping bags on a yellow pedestal.

Heard enough?

Let’s help you organize your disconnected processes

Encodify is built for complex environments with multiple teams, partners, and stakeholders. Whether it’s agency, brand or retail operations, we help turn fragmented processes into a unified workflow that fits YOUR business.

See plans →

Book a demo to see how it works!

integrations

We won’t replace your tech-stack, but we will connect it

Encodify integrates with the tools you already use. Integrate your entire tech stack comfortably and streamline the flow of both content and information across all systems and stakeholders.

All integrations →

customers

Don’t just take our work for it. Hear what our customers say.

30%

reduction on production costs with Encodify Work Management

Full story →

0

errors in marketing collateral
‍

Full story →

25%

reduction in time to market with Encodify

Full story →

20%

reduction in cost when printing new design labels

Full story →

60%

reduced production time by with Encodify Work Management

Full story →

50%

reduction in number of proofing rounds with Encodify

Full story →

ENCODIFY FAQ

Frequently asked questions

Do you have questions about Encodify? We've collected answers to some of the most questions we get right here.

Can Encodify be used as an agency management software?

Encodify lets you manage everything from brief to invoice in one platform, and because of that, Encodify is used by production agencies all over the world to manage creative projects and production work across multiple studios and locations.

Can you use Encodify to manage retail promotions?

Encodify lets you manage every part of your promotion process from promotion planning and supplier collaboration to creative production, price changes, and product information.

What is a marketing collaboration platform?

A marketing collaboration platform lets you create the perfect end-to-end marketing workflow, giving you one place where you can plan campaigns, manage projects, create assets, approve designs, distribute content and even measure results.

What are the different types of collaboration software?

Wether we're talking about marketing, finance or any other business function, collaboration software is generally divided into three different types: Communication software, project & task management software, and asset management software.

Encodify lets you connect all three types in one platform either by integrating with the tools you already use to or by giving you access to functions such as digital asset and product information management in  the same platform you manage task assignment, project status, asset reviews and approvals.

Can you use Encodify for private label management and own-brand products?

The Encodify private label management solution lets you connect stakeholders across your private label process to make sure everyone from manufacturer to design teams and stores are aligned.

Can Encodify be used to manage retail media?

Encodify lets you handle everything from inventory bookings, and capacity planning, project and task assignment, contract approval and invoicing, which is why it is used by some of the biggest retail media providers in Europe to structure their retail media business.

resources

The one-stop-blog for
‍workflow automation

November 28, 2025

The future of retail: Retail trends that will shape 2026

From Invisible AI to content automation. In this article we’re taking a look at the future of retail and which retail trends we think will shape retail in 2026.

May 20, 2025

The most successful private label retailers in the UK

How do you achieve private label success? We’ve taken a look at the most successful private label retailers in the UK, and here’s our final list.

March 13, 2025

The future of retail media and retail media platforms

What does the future of retail media hold? Retail media has become a hot topic over the past few years, but it’s not a new concept. It is in fact a more structured approach to processes that most retailers already have—one that requires a dedicated retail media platform.

Book a demo

Let's organize your disconnected processes

Just fill out the form and we will get back to you to schedule a demo. During the demo, we will show you how the platform can be set up to fit YOUR use case, talk about how to connect the platform to your other systems, go through deployment options, and answer technical and operational questions.
Get in touch

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